LeaseProbe, LLC has developed a Confidentiality of Information Policy in order to articulate the strategies we employ to guaranty our clients’ confidentiality of information.

Identifiable and Confidential Information

When you become a LeaseProbe client, your lease documents, we recognize that you have deposited sensitive business documents with us, along with other information needed, to perform the abstraction, audits or administration of your leases.

LeaseProbe receives two types of information from users of our service: "Personally Identifiable Information," defined as registration information (name and address); details of leases (renewal dates, CAMs, etc.); billing information; information regarding your use of the service and communications between LeaseProbe and you (e-Reports and e-Lerts), and "Third-Party Identifiable Information," including names and addresses of landlords and other parties identified in lease documents. A "Related Third Party" means your employees or other contractors identified as such to LeaseProbe.

LeaseProbe will not disclose your Personally Identifiable Information or Third-Party Identifiable Information to a non-Related Third Party except when we have your permission or under special circumstances set forth below. Your Personally Identifiable Information on your Third-Party Identifiable Information may be disclosed under the following circumstances:

To send information to you or a Related Third Party about or as part of the service when necessary;
When required by law enforcement authorities, upon receipt of appropriate documentation;
If necessary, in our good faith judgment, to protect our legal rights, or if the information relates to actual or threatened harmful conduct;
To third-party contractors (such as our Internet service provider) that assist us with our operations, provided, however, that our contractors use only such information as is necessary to perform specific tasks, and are required by agreement to maintain the confidentiality of any data they receive; or
If LeaseProbe or Madison Commercial Real Estate Services is acquired, your Personally Identifiable Information and Third-Party Identifiable Information will be transferred to the acquiring entity.

We may disclose aggregate data or analysis regarding the use of the LeaseProbe web site and services to non-Related Third Party companies for marketing or other business purposes. All such aggregate data and the reports derived therefrom will not contain any Personally Identifiable Information or Third-Party Identifiable Information.

All scanning, copying and abstracting of data will be handled by LeaseProbe employees who are bound by non-disclosure agreements.

LeaseProbe, LLC and its parent company, Madison Commercial Real Estate Services, maintains user information for system administration and billing purposes. If you cancel your account, your user information will be kept on file as long as is necessary for legal and financial auditing purposes.

Changes to the Confidentiality of Information Policy

If we plan to make significant changes to this Confidentiality of Information Policy, we will post those changes to the Confidentiality of Information Policy page 30 days before they take effect.

Use of Cookies

A "cookie" is a small string of text that a web site can send to your browser while you are at the site. Cookies do not contain information that reveals your identity, or that can be used to contact you, nor are cookies able to retrieve any other data from your PC, capture your e-mail address, or pass on computer viruses. LeaseProbe uses only "session cookies," which means that they are automatically deleted at the end of a user session when the user logs off the service.

Please be advised that disabling cookies will not allow you to access LeaseProbe’s online portal.

Accurate and Updated Information

LeaseProbe maintains certain procedures designed to keep information accurate, current and complete. You have the option to change or modify information previously provided to us by either visiting the LeaseProbe web site and accessing your account information, or by contacting LeaseProbe at support@LeaseProbe.com.

Linked Sites

LeaseProbe contains links to other web sites. These sites may not follow the same privacy policies as LeaseProbe. We are not responsible for the privacy practices or the content of such sites.

Information Security

We work to protect Personally Identifiable Information and Third-Party Identifiable Information stored on the LeaseProbe servers from unauthorized access using commercially available computer security products, such as SSL and firewalls, as well as security procedures and practices. All employees must review and understand these practices, which include limiting access to sensitive information only to those employees who require the information and enforcing strict password protocols for all employees.

Any information sent to you in Reports will be sent via e-mail in clear text. If you choose to receive these reports, please be advised that these reports are not encrypted and may contain sensitive business information. LeaseProbe, LLC, and its parent company Madison Commercial Real Estate Services, is not responsible for any unauthorized access to information contained in such reports sent via e-mail. If you wish to receive encrypted Reports, please contact us at support@LeaseProbe.com.

A log in and password are required for you to gain access to the LeaseProbe online portal and to your information. Please protect the security of your password and log-in information. LeaseProbe, LLC and its parent company Madison Commercial Real Estate Services, cannot be responsible for any unauthorized access to, disclosure or loss of any information in the event of a failure to protect password information.

Who Should Have Leases Abstracted?

Retail, office or industrial leases serve as the foundation supporting the cash flow of any commercial real estate asset. A thorough understanding of these leases is an essential requirement for all parties, including investors/buyers, property management, tenants, and lenders. Lease abstraction is also highly beneficial for the clients of real estate software companies, as well as, for Brokers.

Investors / Buyers

Lease review is critical to the acquisition process for publicly held real estate investment trusts (REITS), and privately held real estate investing companies as well as for individual investors. Abstracts are normally required for due diligence prior to the acquisition of assets and prior to the merger or acquisition of a company that has a portfolio of lease assets. Leases should also be abstracted when a property changes management and/or converts to a new property management software system. In addition, existing lease data can be verified or enhanced with pertinent lease information that was not previously abstracted. (See Sample)

Property Managers

Effective day-to-day management of any property ultimately depends upon a thorough understanding of its lease documentation. Management companies turn to LeaseProbe in order to compile accurate lease summaries to effectively manage their assets. (See Sample)

Tenants

Tenants often compile numerous leases over time and require abstracting services in order to track and audit critical lease data. In addition, large tenants that purchase lease tracking software turn to LeaseProbe for expert assistance in abstracting and entering all pertinent data. We have in-depth experience with all market-leading lease management software. (See Sample)

Lenders

Reviewing tenant leases and analyzing projected future income are essential due diligence tasks for underwriters and investment banks. Some lenders utilize in-house resources to ensure quality underwriting but many have recognized the advantages of outsourcing this work to specialists in order to ensure a comprehensive review of all pertinent legal and financial data. (See Sample)

In addition, lease abstracting services are highly beneficial for:

Real Estate Software Companies

Real estate tracking software is only as useful as the data it contains. When property owners or managers purchase such software, they need to have their leases reviewed and the data imported or reentered into the new software. LeaseProbe works with all market-leading real estate software companies to provide their customers, both landlords and tenants, with turn-key packages that incorporate comprehensive and accurate data from their leases.

Brokers

LeaseProbe assists brokers preparing sales and marketing packages, enabling them to present credible and reliable Offering Memoranda with comprehensive lease abstracts completed by an independent, third-party abstracting company.